Start with a Microsoft Project plan that has several tasks where the work is not yet complete and is behind schedule.Rescheduling Incomplete WorkĪ more accurate way to adjust your project plan to match the status date is to reschedule imcomplete work instead of simply marking things as up-to-date and on-track. Tasks that are not yet scheduled to start will stay at 0%.Īny tasks that are supposed to have already started, but are still not finished, will have their percent complete calculated as the number of elapsed workdays divided by the total number of scheduled workdays. In this example, tasks that are already supposed to have finished by the project status date will be marked as 100%. The percent complete values for all of the tasks in your project plan will be adjusted based on the project status date:.You also want to make sure that you have seleted the Entire Project option if you want to adjust the status of all tasks in your project plan: Otherwise, you won't get the precise percent complete adjustment that you are looking for. When the Update Project form appears, choose Update Work as Complete Through and make sure that you have also selected Set 0% - 100% Complete.Go to the Project tab and click on Update Project:.If you prefer to update the status of your entire project, and not just selected tasks, follow these steps: In the previous section, we showed you how to update the status of a few tasks to ensure that they are on-track, compared to the project status date. Adjusting Overall Project Progress Based on the Status Date The total duration of the task is 60 workdays, so percent complete is calculated as 19 / 60 = 31.67%, which rounded up to 32% in Microsoft Project. Between these two dates, 19 work days have elapsed. First, Project calculates the number of working days between the start date of March 15th and the project status date of April 10th. The second task was scheduled to start on March 15th, but isn't scheduled to finish until June 6th. Therefore, it should be 100% complete by the status date of April 10th. In this example, the first task was scheduled to finish on March 14th. This value is rounded to the nearest integer, but in reality, the calculation is more precise and is usually not a round number. The lapsed working days divided by the total working day is how Microsoft Project calculates the percent complete value that is displayed. Microsoft Project will calculate the % Complete value required for the tasks to be on-track relative to the status date:īasically, Microsoft Project is figuring out how many working days are in the task, and how many of those working days have already passed between the task's start date and the current project status date.To bring the tasks back on track, go to the Task tab and click the Mark on Track button:.Assuming a status date of April 10, 2019, both of these tasks should have already started, so are currently behind schedule. Notice that both of the selected tasks have a % Complete of 0%.Here, we have selected two tasks in our project plan. If you want to several tasks on track at once, use the Ctrl key to select them simultaneously while you are left-clicking: To get started, select the task(s) that you want to mark on track. ![]() One you have established a status date for your project plan, you can mark one or more tasks as on-track based on that date: Highlight the time and modify to the desired time: The Status Date box will appear, showing the date/time: Locate Status Date within the Status options. ![]() To change the time stamp, click the Project tab: Under Project View, click the dropdown for Date Format and select the desired date format that is followed by the time: To enable the time stamp in Project, go to File > Options > General: The Status Date box will appear, showing the current status date, which is usually today's date:Ĭlick on the dropdown to open the date picker:Ĭlick OK, and notice that the project status date has changed:Īdding a Timestamp to the Project Status Date To change the status date to a date other than today, click on the calendar icon: In the example above, the Status Date is set to "NA" which means it defaults to today's date. Setting and Adjusting the Project Status Date Adjusting Progress Based on the Status Date.Adding a Timestamp to the Project Status Date.Setting and Adjusting the Project Status Date.
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